Terms & Conditions

English Immersion Program Terms & Conditions Study Abroad Program Terms & Conditions Refer a Friend Terms & Conditions

Travel & Tours

Payments, Changes, Cancellations & Refund Policy:

In order to confirm your reservation an upfront deposit of $250.00 of the trip total per person is due during the reservation process. Deposits are nonrefundable and not included in any discounts. All payments within 14 days of departure must be certified or they will not be accepted. If payment is not received at the due date, Wynton’s World will understand that if you desist from reservation and keep the deposit as cancellation expenses. Wynton’s World will strictly adhere to its cancellation policy and cannot make exceptions. In the event you cancel your trip you will compensate the agency for management expenses in the following way depending on cancellation notice:

• 120 + days prior to departure $150.00 of total price.
• Between 120 and 90 days of departure, 75% of total price.
• Less than 90 days, 100 % of total price.

You may change from one tour to another if there’s space available. Your deposit will transfer to the new tour. However, there’s a $50 change fee. You will also forfeit any discounts or promotional savings that were applied to the original tour. A new summary of purchase will be calculated with all adjustments within 24hrs of a written confirmation of tour change.

Tour quotes do not include airfare to/from the trip start point unless noted on the itinerary. Availability cannot be guaranteed until booked. We will exercise best efforts to book hotels per the itinerary, however, in busy seasons and with client bookings made within 90 days of tour date we may be forced to offer substitutes.

Wynton’s World is not responsible for expenses incurred in the eventuality of cancelled trips, such as airline tickets. Nor are not responsible if the client arrives late at the designated place and time of departure.

All personal withdrawals/Cancellations must be made in writing and submitted to Wynton’s World Tours.

We reserve the right to cancel a tour if the number of reservations is not large enough to operate without a loss. In that case Wynton’s World will give the choice, 15 days prior to departure, to either being fully refunded or accepting a group surcharge and continue with your tour.

There will be no refunds for any unused portion of the tour decided by the client or if he/she arrives late at the designated time and place or leaves a tour early.

Wynton’s World Tours will revert on the client those economic consequences caused by cancellation of any services not given during the tour, if this was clearly explained in the publicity of the route or was clarified when making the reservation.

Change of hotels or services: Wynton’s World Tours reserves the right to modify itineraries and/or substitute services, hotels, restaurants or wineries of equal quality, according to availability.

Guests must provide a signed “Release of Liability and Assumption of All Risks” prior to trip departure to be permitted to join the trip.

Travel Insurance Protection:

We highly recommend you purchase a Travel Insurance to prevent cancellation charges in case of illness, accident, or other situations causing you to cancel your holiday. We count on our clients to be physically healthy; however we require that you have a Medical Insurance covering full medical expenses, personal accident, accidental loss, public liability and damage to property, before joining us on a culinary tour. However, you do have the option of signing a waiver. We accept no responsibility for these items.

Travel and Health Documents for U.S. Citizens

A valid U.S. Passport is required for international travel. Some countries also require a visa or tourist card. Be sure to check requirements at time of booking and at least 2 weeks before departure. Consult your local health service or physician for recommended immunizations. Passports, visas, tourist cards and health certificates are the traveler’s responsibility. Physical Disabilities

Any disability requiring special attention or treatment must be reported to Wynton’s World Tours when the reservation is made. Any person who cannot travel independently or who needs any form of assistance must be accompanied by a companion who can ably attend to the person’s specific needs.

Luggage & Airline

Checked baggage allowance varies by airline and destination. It is the passenger’s responsibility to contact the airline or booking agent for their specific flight limitations. One carry-on bag is allowed. Domestic flights within Central and South America limit weight to 25-50 lbs. per person depending on destination. Wynton’s World Tours accepts no liability for loss or damage to luggage. Baggage insurance is recommended and is available through Wynton’s World Tours.

Items Not Included

Food and beverages (unless specified), optional activities, excess baggage charges, baggage handling, and gratuities to guides, etc. are not included. Hotel tourist tax and foreign airport departure tax (MAY NOT BE INCLUDED AND ARE PAYABLE IN CASH AT THE AIRPORT ON YOUR DAY OF DEPARTURE).

Limitations of Liability

The responsibility of Wynton’s World Tours is strictly limited. Wynton’s World Tours organizes, promotes and sells tour programs using independent ground operators, hotels, airlines and other suppliers (collectively, “Suppliers”). We do not own, operate, manage, control or supervise these suppliers and therefore we cannot be liable for any acts or omissions, including any negligence, gross negligence, or reckless or willful acts, on their part. By utilizing the travel services of the suppliers, you agree that you will look to such suppliers for any accident, injury, property damage or personal loss to you or to those traveling with you, and that neither Wynton’s World Tours nor any representative of Wynton’s World Tours shall be liable. Without limitation, Wynton’s World Tours is not responsible for acts of God, equipment failures, vehicle accidents, illness from food or otherwise, detention, assaults, theft or criminal activity, annoyance, delays, epidemics, quarantine, strikes, failure of any means of conveyance to arrive or depart as scheduled, civil disturbances, terrorism, government restrictions or regulations, and discrepancies or changes in transit or hotel services over which it has no control. Reasonable changes in the itinerary may be made by Wynton’s World Tours or its suppliers where deemed advisable for the comfort and well-being of the passengers. On advancement of deposit to Wynton’s World Tours, the depositor therefore agrees to be bound by the above recited terms and conditions.

Travel Advisories/Warnings: It is the responsibility of The Traveler to become informed about the most current travel advisories and warnings by referring to the U. S. State Department’s travel website at www.travel.state.gov/ or by phone at 1-888-407- 4747. In the event of an active State Department Travel Warning or CDC health risk (threat) against travel to the specific destination location(s) of the trip, should The Traveler still choose to travel, notwithstanding any travel advisory or warning, The Traveler assumes all risk of personal injury, death or property damage that may arise out of the events like those advised or warned against.

**PAYMENT OF THE PROGRAM PRICE CONSTITUTES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS SET OUT HEREIN.**

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Refer a Friend

Referral discounts are not combine-able with Friends & Family or Group Tour discounts. In order to qualify for this program, the referrer must have traveled with Wynton’s World Tours in the past. Referrer will receive a credit towards a future tour in the amount of $100, which will be applied to their account once the referred traveler has booked his/her first tour. Offer is not valid retroactively and is available for new reservations only.

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Study Abroad Program

How to Apply

The most efficient way to reserve your space on the chosen program is to use our online option for application and payment. Please visit our website and click the How to Apply link. Complete the Preliminary Application Form and pay the $150 non-refundable application fee. Alternatively, you may complete the application form found under the Application Procedures and mail with a $150 check, payable to “Wynton’s World Study Abroad Program.” Wynton’s World (WWSAP) * P.O. Box 1702 * Cary, NC 27512-1702

Program Fees Description

WWSAP’s non-refundable Application Fee of $150 includes the following:

1. Pre-Departure Materials
2. Administrative Fees

WWSAP Summer Program Fees include:

• Round Trip Airfare (Most local based programs)
• All transportation while abroad
• All accommodations
• All group activities
• Class Instruction
• Excursions
• Admissions
• Meals during home stays with Host Family

WWSAP Summer Program Fees do not include:

• Application fee of $150
• Spending money
• Optional activities
• University Credit Fees $500 (optional)
• Some meals
• Optional Cancellation / Interruption or Cancel for Any Reason Travel Insurance Plan

Airfare / Airline Information

Some programs do not include transatlantic international airline tickets. Through us, WWSAP reserves blocks of seats on flights departing from and returning to Raleigh/Durham (RDU). Please contact us for additional details on the specific flights. All students traveling on the designated WWSAP chaperoned flights will be escorted to and from the airport upon their arrival and departure.

Students booked on group flights via WWSAP sometimes have the ability, depending on airline restrictions, to customize their airline arrangements for an additional cost. To reserve a seat on WWSAP chaperoned flights or to discuss your travel options, please contact WWSAP directly at 1-919-840-8108. Identify yourself as a student on the WWSAP Study Abroad program in which you are participating.

Flight itinerary modifications are not cause for cancellation or refund. WWSAP assumes no responsibility for cancelled or delayed flights, long layovers, missed connections, or any other related issues. Due to airline and bus restrictions, participants are limited to one suitcase weighing a maximum of 50 lbs. and one small carry-on item. Students & parents should check current airline policies and weigh bags prior to arrival at the airport. WWSAP is in no way responsible for any delay of, loss of, or damage to luggage or its contents.

Making your own travel arrangements

Students may also purchase their own international flights independently, the details of which must be emailed to WWSAP. Students not traveling on WWSAP chaperoned flights are responsible for making their own arrangements to meet up with the chaperones group. WWSAP assumes no responsibility for changes in airline schedules. Parents must inform WWSAP in writing 4 months prior to departure if they are arranging separate airfare.

Changes in itineraries and programs

WWSAP reserves the right to make changes in itinerary sequence, fees, departure dates, accommodations, airlines, departure city, excursions, and activities. Due to holidays, some attractions or activities may be unavailable, and WWSAP reserves the right to substitute activities or attractions. These conditions are not grounds for cancellation or refund. If WWSAP cancels a trip due to insufficient enrollment or for any other reason, a full refund will be made to each traveler within 45 days.

Additional Information

WWSAP group trips officially begin when students meet chaperones on day one of the scheduled activities in the program country and end when chaperoned flights depart for the US. WWSAP is responsible to participants for making arrangements for all services included in the program. There is no provision for refunds for meals, accommodations, transportation including flight costs, and missed activities for reasons of absence once the program has begun. Minor changes in programs will not be cause for refund, nor will events that occur beyond the control of WWSAP, including delays or overbooking by airlines or other transportation companies, last-minute changes initiated by hotels, changes in openings and closing times of museums and attractions, etc. In many of these instances, WWSAP will work on behalf of its participants to secure appropriate compensation or substitution.

Passports

WWSAP Students must have a valid passport and provide WWSAP with 2 copies no later than one month prior to departure. WWSAP Chaperones carry student passports as well as copies for the duration of their trip. As a further preventative measure, WWSAP highly recommends that parents keep at least one copy of their child’s passport at their residence.

Enrollment Deadlines

For students enrolling within 60 days of trip departure, applications will be considered on an individual space-available basis. In this case, full payment will be due at the time of application in the form of a cashier’s check or money order, and the participant may be subject to late-enrollment surcharges. If the student is not accepted, a full refund (minus application fee) will be made within 45 days of this determination. Travelers put on a waiting list will be notified by WWSAP within 30 days.

Payment Deadlines

Participants who have not paid in full by deadlines (unless other arrangements have been made with WWSAP in writing) may be cancelled, as hotels and airlines cannot continue to reserve space after that point. Late fees will apply for late payments.

Withdrawal Date / Refund Policy

After airline tickets are purchased and paid in full to the airline by WWSAP on behalf of a student, they become the property of the student, and their cost is non-refundable. That portion of the Program Fee, once this occurs, is not included in the refund policy: Cancellations must be received by WWSAP in writing by the above dates for refunds.

Any student who is unwilling to abide by WWSAP guidelines or who is believed to jeopardize the welfare of others will be dismissed without refund of program fees.

WWSAP reserves the right to cancel any program due to insufficient enrollment. In this case, all program fees would be refunded.

• Before 120 days of departure, 25% charge of total price
• Between 120 and 90 days, 50% of total price
• Between 90 and 30 days, 75% of total price
• Less than 30 days, 100 % of total price

A Cautionary Health Note

Travelers who lack excellent physical health, who cannot walk distances, climb stairs, or carry luggage are advised to refrain from participating in WWSAP’s programs.

**PAYMENT OF THE PROGRAM PRICE CONSTITUTES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS SET OUT HEREIN.**

English Immersion Program

Payment of Fees: All students must have paid in full at least 30 days before arrival. Program, accommodation or airport transfer details will not be confirmed until all fees have been paid in full. Insurance: Every student must have appropriate medical insurance. Registration Fee: The $150 registration fee is non-refundable. Tuition, Insurance and Airport Transfers:

1. Where cancellations are received in writing at least 30 days before the course start date, program, airport transfer and insurance costs will be refunded.
2. For cancellations received in writing less than 30 days before the course start date but before the first day of the course, students will be charged 50% of program cost and any airport transfers arranged. Insurance costs will be refunded.
3. For after arrival, in no case money will be refunded once the course and/or lodging has started. Deposits and fees are not transferable from person to person. Students are advised to take out cancellation insurance with their local provider in case they need to cancel their courses within 40 days of the start date, or while they are on the course.
4. Two business days’ notice is required for any changes to the airport transfer reservation. Failure to notify Wynton’s World of any such changes may result in a failure to be picked up and/or loss of airport transfer fees.

Approval to Use Photos & Printed Material: I understand that Wynton’s World may take my photograph or ask me for written statements during studies which may be used for promotional or marketing purposes in the future. I grant Wynton’s World, and its affiliates, the world-wide right to use my first/given name, country of origin, photograph and written statements for any commercial use. Loss / Damage: Wynton’s World is not responsible for the loss or damage of any personal belongings brought onto the premises or into accommodation; students are encouraged to have sufficient insurance coverage in the event of loss or damage and to ensure the safe-keeping of their belongings at all times. Visas, Permission to Travel, and other travel documents:

1. A student visa (F-1, I-20 form) is not required for the program. You can travel on a tourist visa or a Visa Waiver program.
2. It is the responsibility of the student to contact their local embassy (or other appropriate office) in good time in order to obtain any visas/entry documents required for visiting the USA. In cases where a visa is refused, please send us a copy of the visa refusal letter from the Embassy or Consulate. Our normal cancellation charges apply if notification of a failed visa application is received less than 40 days before the course begins. If the visa refusal letter is received more than 40 days before the course begins, a full refund will be given less non-refundable items and bank and payment processing charges, if any.

General:

1. WYNTON’S WORLD reserve the rights to terminate without refund the classes and accommodation of any student whose conduct is clearly inappropriate.
2. WYNTON’S WORLD will make all refunds within 30 days to the person or agency that paid the invoice.

**PAYMENT OF THE PROGRAM PRICE CONSTITUTES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS SET OUT HEREIN.**